Inkerman Area Residents Association – Constitution
The name of the group is the Inkerman Area Residents Association. (Hereinafter “the Association” or “IARA”)
The aims of the Association are:
To provide a means for communication between members on matters of mutual concern
To represent members in dealing with Local Authorities, other statutory authorities, other amenity groups and any other organisations involved in the area or acting in ways that will have implications for the area.
To protect and improve the environment and resist harmful developments
To promote community involvement and mutual support for all members
Anyone who lives within the area bounded by Kentish Town Road and Prince of Wales to the East and South and the railway lines to the West and North is a member of the Association.
4. Officers and committee
The business of the Association will be carried out by a Committee elected at the Annual General Meeting. The Committee will meet as necessary and not less than four times a year.
The Committee will consist of the officers of the association.
The officers’ roles are as follows:
Chair, who shall chair both general and committee meetings
Secretary, who shall be responsible for the taking of minutes and the distribution of all papers
Treasurer who shall be responsible for maintaining accounts
In the event of an officer standing down during the year a replacement will be elected at the next General Meeting of members.
5.1. Annual General Meetings
An Annual General Meeting (AGM) will be held within fifteen months of the previous AGM.
Notices of AGMs will be distributed as widely as possible by posting on the IARA website, email to members who have signed up for emails, and by hand delivery to most addresses in the area at least 3 weeks before the date of the meeting, giving the venue, date and time.
Nominations for the committee must be made in writing to the Secretary seven days before the meeting,
The quorum for the AGM will be 10 members
At the AGM:-
The Committee will present a report of the work of the Association over the year.
The Committee will present the accounts of the Association for the previous year.
The officers and Committee for the next year will be elected.
Any proposals given to the Secretary at least seven days in advance of the meeting will be discussed.
5.2 Special General Meetings
The Secretary will call a Special General Meeting at the request of the majority of the committee or at least ten other members giving a written request to the Chair or Secretary stating the reason for their request.
The meeting will take place within twenty-eight days of the request.
All members will be given two weeks notice of such a meeting, by the manner described above as per notices of the AGM, giving the venue, date, time and agenda..
The quorum for the Special General Meeting will be 10 members.
5.3 General Meetings
General Meetings are open to all members and will be held on an ad hoc basis. There shall be at least one general meeting a year in addition to the Annual General Meeting
All members will be given two weeks notice of such a meeting, giving the venue, date, time and agenda, and notice may be by in the manner described above as per notices of the AGM,
The quorum for a General Meeting shall be 10 members
6. Rules of Procedure for meetings
All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can accept.
If a consensus cannot be reached a vote will be taken and a decision will be made by a simple majority of members present. If the number of votes cast on each side are equal, the chair of the meeting shall have an additional casting vote.
An account will be maintained on behalf of the Association at a bank agreed by the committee. Two bank signatories will be nominated by the Committee (one to be the Treasurer).
Records of income and expenditure will be maintained by the Treasurer and a financial statement given to the Annual General Meeting
All money raised by or on behalf of the Inkerman Area Residents Association is only to be used to further the aims of the group, as specified in item 2 of this constitution.
9. Amendments to the Constitution
Amendments to the constitution may only be made at the Annual General Meeting or a Special General Meeting.
Any proposal to amend the constitution must be given to the Secretary in writing seven days before the date that the notices need to be sent to members. The proposal must then be circulated with the notice of meeting.
Any proposal to amend the constitution will require a two thirds majority of those present at the meeting and entitled to vote.
If a meeting, by simple majority, decides that it is necessary to close down the Association a Special General Meeting will be called.
Any proposal to close down the Association will require a two thirds majority of those present and entitled to vote
If it is agreed to dissolve the Association, all remaining money and other assets, once outstanding debts have been paid, will be donated to a local charitable organisation. The organisation to be agreed at the meeting which agrees the dissolution.
This constitution was agreed at a General Meeting of the Association on:-
Date 21 September 2015
Name and position in Association Debby Hyams, Chair
Name and position in Association David Jockelson, Secretary